Software implementation series part 3 – ROI of Digital System

Software implementation

How to adopt and implement software in the EHS department? – Part 3 (The ROI)

If you have read the initial two parts of this blog, we present to you the third part, which consists of the ROI of the digital system. We will provide an in-depth analysis of how incorporating the EHS software improves your ROI.

A Glimpse of the First Two Parts

Before beginning, let us give you a glimpse of the blog’s first two parts.

In the first part, we make you understand why you need safety software. It talks about the organization’s bottlenecks and the functional and non-functional requirements. The blog elaborates on all the problems that an organization and its employees face regarding following safety procedures and audits. Additionally, it provides solutions to them through the software.

In the second part of the blog, there is a detailed description of how various teams and concerned individuals help the successful implementation of the software. Training this team is a must to ensure the software’s best productivity and sustainability.

Increased ROI by Implementing Technology

Implementing safety software means an increase in ROI. ROI in the safety industry implies reduced incidents, injuries, and increased preventive measures. It automatically leads to positive finances and other returns.

Increased Operational Efficiency

When there is a requirement for permit requests, the traditional paperwork consumes ample time. But with the implementation of software for the same, the time is significantly reduced. The software provides a ready checklist list of relevant documents, risk assessments, etc.

For example, a plant has a typical 200 permit requests per month. A software-based permit system saves approximately 100 hours over a paper-based permit system.

Similarly, it identifies work conflict at an earlier stage and ensures faster approval of work.

Researchers and accounting experts claim that 88% of all spreadsheets have ‘significant’ errors, and the most carefully crafted spreadsheets even contain errors in 1% or more of all formula cells.

The technology-based system makes it easy to mark and engage the isolation points. We all know that isolation management is one of safety management’s tedious and crucial tasks. Hence it is imperative to get it right. Implementing the safety software and integrating the equipment data ensures error-free isolation management.

The software stores safety data on the server or cloud, which can be significantly reused for risk assessments. The time and cost savings due to this feature are tremendous.

An automated safety software system reduces the overhead of the high authorities. As they have all the results, permits, analytics, dates, time, responsible person, and more data in an organized manner, their tasks get quicker and more efficient.

The software’s best feature is the reduced turnaround time of the plant. The automated system aligns and ensures that the maintenance job gets done without creating chaos or confusion. As a result, the plant can return to operations quickly.

Improved Safety 

The ROIs mentioned above ultimately point out that the plant benefits financially and timely by implementing software. But the intangible ROI of the software is its increased and improved safety measures for the plant.

It includes;

  • Robust communications
  • Elevated coordination between teams
  • Immaculate control
  • Safe and secured hand-over post-maintenance

A software and mobile application simplify reporting unsafe conditions and unsafe acts quickly and directly from the field. This, in turn, helps the supervisors and managers to take swift actions and mitigate the situations. Thus, resulting in the reduction of hazards at the site.

It is noticed that sometimes employees are reluctant to report near-misses. There are various reasons for that. But if a reliable and transparent system is implemented to motivate employees to report near-misses, it results in increased reporting and fewer incidents and injuries. It also allows a thorough investigation of the reported incidents, including timely implementation of corrective actions and preventive measures.

The early identification of hazards of various works approved in the same area or nearby locations is highly beneficial to ensure the safety of a workplace. This is because it helps identify the control measures and stimulates seamless communication between multiple agencies. As a result, there is a considerable reduction in the non-conformance found during the permit audits.

Hence, we conclude that your organization will have improved safety, reduced manual labor, increased profits, reduced delays in work, and an impressive ROI by implementing a Safety Software System.

*Assume 100 active participants in EHS Activities, including Work Supervisors, Managers, Dept. head, Sr. Management, and EHS Team.

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